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Program documents, policies and
procedures manual, and grant agreements
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- What demo am I in? On the first page of the grant agreement, there is a number that starts with 90EI. The last four numbers determine the demonstration cycle. For example, if the last four digits are 0778, then you are in Demonstration 6. This demonstration ends in 2017 with the possibility of a one-year, no cost extension. The below chart lists all of the demonstrations by number with the abbreviated name and associated dates.
No Cost Extension
- How do I determine saver eligibility? First and foremost, the saver MUST have earned income. This includes full or part-time employment, tips, stipends, work-study, and self-employment. It does NOT include SSI, disability, unemployment, or any other government assistance. The income must be verifiable, either through a copy of a W-2 or paystub and the most recent federal tax return.
If the individual is self-employed, you must collect the TWO most recent tax returns and receipts for services rendered in order to verify the income.
The household's income must be at or less than 200% of the poverty line. Additionally, the household's net worth cannot exceed $10,000, excluding a house and one car per household.
- How do I calculate net worth? Calculate all assets, excluding one house and one car. Subtract all liabilities. This is the individual's net worth. Calculate net worth before the individual enrolls in the program; it should be asked on an application. Large assets should have their value confirmed (for example, blue book).
- 4. What documents do I need to open an account? What do I do with them? Do not open any accounts unless a grant agreement has been executed between your organization and OCDCA! Once a grant agreement has been made, you must collect:
- The savings plan agreement between your organization and the participant. Included on this are the saver's asset goal, demonstration, and savings goal;
- Verification of the saver's earned income;
- Copy of the saver's driver's license or state ID and copies of all household members' social security cards;
- Copy of the saver's most recent federal tax return;
- Saver's recently pulled credit report;
- Asset verification form, which is part of the enrollment packet.
- Send copies of these documents, along with the account opening form, to Suzanne Parks via email, fax or mail.
- How many deposits may a participant miss? A saver may only miss three consecutive deposits per AFI regulations. If the saver misses two deposits, action steps should occur to keep the saver on track and meet the individual's needs.
- What qualifies for an emergency expense and what are the procedures?
Acceptable emergency withdrawals only include expenses for medical care, payments necessary to prevent eviction or foreclosure, or payments necessary to for living expenses following loss of employment. Emergency withdrawals may only occur once the participant has been saving for six months; if the saver withdraws money prior to the six month mark, he or she must withdraw from the program.
Written permission from the organization must be granted, and the saver must repay the total amount withdrawn within 12 months. Match money cannot be used for emergency withdrawals.
- How much money are we allowed to give the saver? Individuals can receive no more than $2,000 and households no more than $4,000 in federal funds per Demonstration.
- How can federal funds be used? 15% of federal money received from OCDCA can be used for non-match activities. No more than 13% can be used for administrative expenses or program services. The remaining 2% can be used for reporting or collecting and enter data in ATS3. A further breakdown is available in the OCDCA Assets Ohio Policies and Procedures manual, available HERE. (links to docs section)
- What are allowable expenses with which a saver can use the IDA savings and match dollars?
- Homeownership: Payments associated with the closing costs of a first-time home purchase (no homeownership within three years the match was paid). Cost cannot exceed 120% of average purchase price. Expenses may include: acquiring, constructing, or reconstructing a residence or any usual or reasonable settlement, financing, or other closing costs.
- Postsecondary Education: Payment is made directly to an eligible educational institution for tuition, fees, books, supplies, and/or equipment for future or current coursework. Funds cannot be used to pay pre-existing student loans, but can be through a refund made through the institution's financial aid office to reimburse eligible purchases.
- Microenterprise: The saver must have a qualified business plan. Expenses may include capitalization of an existing business or a business where the IDA holder is a part-owner or partner.
For all assets, funds must be paid directly to a vendor and never given to the saver directly!
- My saver is ready to purchase. Now what? If your organization has a reserve account, issue all dollars directly to the vendor on behalf of the saver and send copies of the closing documents listed below to Suzanne. If the OCDCA is holding your match dollars than 30 days prior to the purchase, the closing docs must be sent to Suzanne. Include how you wish the money to be sent-ACH or check-along with the name of the vendor. Please use the IDA closing form when you send in your request.
- What documents must I send OCDCA when a saver closes?
Closing documents include:
- Final bank statement;
- Copies of all vendor checks issued out of an IDA account or, if applicable, reserve account
- Training certificates to demonstrate proof of both financial education and asset training completion;
- Final credit report;
- Asset specific documents (business plan, school acceptance letter, pre-approval letter, loan documents, home inspection, etc.)
Send these documents to Suzanne Parks via email, fax, or mail.
- When do I receive my admin? Admin is administered pursuant to the process detailed in your grant agreement. However, if you require clarification, please contact Suzanne Parks.
- What is the link to ATS3? The link to ATS3 is https://afiv2.smdi.com/afi/. It may be a good idea to bookmark that link. If you forget your login information, contact the Ohio CDC Association. Be sure to update information monthly per your grant agreement.
- How do I receive ATS3 training? Throughout the year, OCDCA offers various trainings which may include ATS3. Also, there are some excellent training webinars available here.
- What other useful links are out there? IDA Resources is a one-stop shop for all things IDA, including tips for success, funding opportunities, fundraising strategies, and countless tutorials. This is another site to bookmark and frequent.